Best Boardroom Telephone Systems in Kenya for Clear Meetings and Professional Communication.
Modern businesses in Kenya rely heavily on effective communication during meetings, presentations, and client discussions. A high-quality boardroom telephone system ensures clear audio, free internal calls, smooth conference calls, and seamless collaboration between departments and remote branches.
Boardrooms are strategic spaces, and having a reliable communication system enhances decision-making, professionalism, and customer experience. This guide explains the best boardroom telephone systems in Kenya, how they work, why they are important, and why Boardtac Solutions is the leading installer and integrator for corporate boardrooms.
1. What Are the Best Boardroom Telephone Systems in Kenya.
Boardrooms require powerful communication tools that can handle conferences, hybrid meetings, and clear voice transmission. The best boardroom telephone systems in Kenya include IP conference phones, video conference phones, and wireless speakerphones designed for medium to large meeting rooms.
Top Types of Boardroom Telephone Systems.
1. IP Conference Phones.
These devices use the office network to make high-quality conference calls.
They include multiple built-in microphones for 360-degree voice pick-up.
They support internal extensions and free calls within the organization.
2. VoIP Boardroom Speakerphones.
These devices are optimized for boardrooms with echo cancellation and noise reduction.
They work with IP PBX systems and can connect to laptops or smart meeting platforms.
3. Video Conference Phones.
These systems combine HD video with professional audio.
They are suitable for hybrid meetings and remote collaboration.
They integrate smoothly with platforms like Zoom, Microsoft Teams, or VoIP PBX systems.
4. Wireless Expansion Microphones.
Used for large boardrooms.
Extend audio coverage without running long cables.
Ideal for 12–20 seater boardrooms.
2. How Do Boardroom Telephone Systems Work.
Boardroom telephony integrates with the company’s IP PBX system to provide clear internal and external communication. The system works by routing calls through the office network, allowing free internal extensions and low-cost VoIP calls.
a) Internal Communication Using the PBX.
Boardroom phones get their own extension number.
Staff can call the boardroom for free.
Meetings can start faster with direct internal dialing.
b) External Calls via GSM or SIP.
Boardroom participants can call clients directly using GSM gateways or SIP trunks.
Incoming calls can be directed to the boardroom during scheduled meetings.
c) Audio and Video Integration.
Boardroom phones can connect to:
- Laptops.
- Teleconferencing platforms.
- Projectors.
- TV screens.
This creates a complete meeting and communication setup.
3. Importance of Boardroom Telephone Systems for Kenyan Businesses.
1. Clear and Professional Meetings.
High-quality microphones and speakers ensure everyone is heard clearly.
2. Free Internal Calls.
Boardroom extensions communicate with other departments without any cost.
3. Better Client Communication.
Boardrooms can call customers, partners, and suppliers directly.
4. Improved Collaboration.
Remote staff can join meetings easily using VoIP and conference calling features.
5. Enhanced Business Image.
Professional telephony shows clients the company is organized and serious.
6. Time Efficiency.
Meetings start faster with built-in calling functions and internal extensions.
7. Scalability.
More microphones or additional meeting room phones can be added as the company grows.
4. Who Can Install Boardroom Telephone Systems in Kenya.
Boardroom telephony must be installed by certified specialists who understand:
- IP PBX systems.
- VoIP technologies.
- Network configuration.
- Audio and video setup.
- Acoustic optimization for meeting rooms.
Boardtac Solutions is recognized across Kenya for professional installation of boardroom telephone systems, smart meeting rooms, VoIP setups, and corporate communication systems.
5. Installation Process: How Boardtac Solutions Installs Boardroom Telephone Systems.
Step 1: Site Survey and Assessment.
Boardtac evaluates boardroom size, seating arrangement, acoustics, and network availability.
Step 2: System Selection and Design.
The best boardroom phone is selected based on the number of participants and meeting frequency.
Audio coverage mapping is done to ensure clear voice pickup.
Step 3: Structured Cabling and Network Setup.
Network points are installed if needed.
PBX connections, VLAN setup, and SIP configuration are completed.
Step 4: Installation of Boardroom Phones and Microphones.
Conference phones, wireless microphones, or video phones are mounted and tested.
Internal and external call functions are verified.
Step 5: Integration With Existing Systems.
Connection to:
- TVs.
- Laptops.
- WiFi networks.
- Hybrid meeting platforms.
Step 6: Testing and Voice Quality Calibration.
Echo cancellation, noise reduction, and microphone sensitivity are fine-tuned.
Step 7: Staff Training and Handover.
Boardtac trains the team on:
- How to start a conference call.
- How to transfer calls.
- How to join VoIP meetings.
- How to manage internal extensions.
Step 8: After-Sales Support.
Includes remote support, firmware updates, troubleshooting, and system upgrades.
6. Why Boardtac Solutions Is the Best Installer for Boardroom Telephone Systems in Kenya.
- Highly skilled in VoIP and IP PBX technologies.
- Offers premium conference phones and VoIP devices.
- Experienced in corporate boardroom setups.
- Fast installation and reliable after-sales support.
- Works with banks, schools, factories, hospitals, NGOs, hotels, and corporate offices.
- Provides full meeting room solutions including audio, video, and telephony.
Boardtac Solutions continues to lead in delivering modern, clear, and efficient boardroom communication systems for organizations across Kenya.
